Supply — Ghana Development Supply Projects

About Our Supply

How GDSP Procures on Your Behalf

Ghana Development Supply Projects procures products and services on behalf of both private and public sector organisations. All contracts are valued between $350,000 and $375,000,000 USD and are financed in whole or in part with public and private funds.

GDSP has been assigned responsibility to procure products from verified suppliers and companies for the use of Ghana's healthcare, construction, agricultural, industrial and consumer sectors — ensuring value for money through a rigorous evaluation process.

The aim is to make judicious use of public funds from capable, reliable and verified companies that can deliver value for money — protecting consumers and the public from uncertified or unauthorised supply sources.

Procurement Methods

Three Accepted Supply Methods

GDSP accepts quotation invoices through any of the following three procurement frameworks. The active method for current supply orders is SSP — Sole Source Purchase.

ICS

International Competitive Supply

D&IDPOG

Direct & Indirect Purchase of Goods

SSP — Active

Sole Source Purchase

Current Method

Sectors We Supply

Products Procured Across These Sectors

GDSP manages supply contracts across 12 sectors — from healthcare and construction to agricultural inputs and consumer goods.

Hospitals & Maternity

Medical organisations & health systems

Construction Companies

Building & infrastructure firms

Raw Materials

Producing & extracting companies

Agricultural Inputs & Outputs

Agro processing & farming organisations

Amusement & Recreation

Parks & recreational agencies

Consumer Electronics & Apparel

Consumer goods & lifestyle products

Vehicle Parts & Accessories

Automotive components & parts

Sports & Entertainment

Sporting goods & entertainment supply

Industrial Machinery

Heavy equipment & machinery supply

Home & Garden

Household goods & garden products

Fruits, Seeds & Produce

Agricultural produce & seeds

SkinCare & Health Products

Personal health & wellness supply

Funding Partners

Donor & Partner Organisations

GDSP's supply programmes are supported by a network of international donors, development finance institutions and bilateral partners.

UNDP / GEF-SGP

UN Development Programme

AfDB / DFID

African Development Bank & UK Aid

USAID

US Agency for International Development

UKSAID

UK Strategic Aid Programme

UNICEF

UN Children's Fund

IMF

International Monetary Fund

World Bank

International Bank for Reconstruction

State Foreign Aid

Bilateral state aid programmes

Domestic Loans

Government of Ghana financing

US$973.6M

MoU Agreement Value

US$756.2M

Economic Grant Secured

US$68.8M

Hospital & Farming Projects

Donor Partners

Supply Terms & Procedures

Procedures for Procuring Goods, Projects & Services

The procedures and practices presented here have been developed through experienced professionals and experts on how to procure goods, projects and services estimated to cost not more than $375,000,000 USD but not less than $350,000 USD, financed in whole or in part with public and private funds.

This presentation was prepared by a team of experts with broad knowledge on how to procure products and services from the general public using any of the following methods: International Competitive Supply (ICS), Direct & Indirect Purchase of Goods (D&IDPOG), or Sole Source Purchase (SSP).

GDSP has been assigned responsibility to procure products on behalf of both private and public sectors for use across hospitals, construction companies, agricultural organisations, consumer goods, industrial machinery, home and garden, fruits, seeds and more.

Active Method: Sole Source Purchase (SSP)

In accordance with our administrative procedures, GDSP is currently using Sole Source Purchase (SSP). This is defined as a system where we limit or select TWO SUPPLIERS out of the numbers of intending suppliers or quotation invoices submitted to us. Only two suppliers shall be given an Acknowledgment Letter, Customer and File Numbers respectively with Supply Validation Forms. Finally, one supplier will be considered capable of providing the needed service or supplying the products after their Validation Forms have been filled and returned.

Step-by-Step Process

The Supply Procedures Using SSP Method

Follow these steps to submit your quotation invoice and complete the supply validation process.

Submit Your Quotation Invoice

As a supplier, you may have received an email from our accredited agent or directly from GDSP (especially regular or previous suppliers), containing the product names, quantity and specifications. Prepare and submit your offer or quotation invoice to GDSP's email addresses. A supplier can submit their quotation invoice through the local agent, or directly to GDSP's email address, and may copy it to both GDSP and the agent email.

Offer Pre-Evaluation Process (OPEP)

As soon as the supplier's quotation invoice is received, GDSP's Evaluation Team will carry out an Offer Pre-Evaluation Process (OPEP). If the offer or quotation invoice submitted meets their criteria, the team will issue an Acknowledgment Letter, Customer Reference and File Numbers respectively, along with Supply Validation Forms. This signifies that your quotation invoice has been officially received and acknowledged.

A supplier is expected to fill and return the forms correctly (without cancellation or mistakes), attaching a copy of their supplier certificate.

Final Assessment Supply Evaluation (FASE) — 12 to 48 Hours

Between 12 to 48 hours after the filled Validation Forms are received by the Evaluation Team, they will carry out a Final Assessment Supply Evaluation (FASE) on the filled forms alongside the supplier's quotation invoices. If your invoice does not meet the criteria, a supplier will receive a rejection message stating the reasons why their offer was rejected — and they will be encouraged to try again in the future.

Supply Approval — Official Confirmation Letter

If your quotation invoice receives general acceptance or supply approval, the FASE members will issue an Official Confirmation Supply Approval Letter, informing you that your quotation invoice has been approved and directing the supplier to contact their agent to proceed for Supply Validation and Registration.

This will be followed by a personal telephone call from Dr. Kennedy Ofori, Projects Director — GDSP.

Contact Your Local Agent

At this point, the approved supplier is expected to contact the local agent (who originally contacted them for this supply) by providing the Registration/Validation Cost as stated on the Validation Forms, along with one of their company certificates and their company quotation invoice for the Supply Validation process.

Purchase Order Issued & Payment Transferred

Immediately after Supply Validation is completed by the agent and copies submitted to GDSP, the following will be released to the approved supplier: (a) the Supplier's Purchase Order; (b) Payment Details; (c) the stamped Quotation Invoice. The agent will collect these from the GDSP office and submit them directly to the paying bank. The bank will approve the details and transfer 80% of the supply payment to the supplier's bank account — to enable the supplier to start production. The remaining 20% will be paid before shipment. A transfer slip will be released to the agent to send to the supplier.

If your quotation invoice is approved, your company will receive an official letter with phone calls directly from Dr. Kennedy Ofori, informing you to proceed for Supply Validation before your Purchase Order and Supply Payment can be issued.

Terms & Conditions

Supply Terms & Conditions

Product Packaging

According to your company's original export packaging standards.

Supply Terms

Price should be quoted on: CIF or FOB

Final Shipment Destination

Tema Harbour Seaport, Republic of Ghana

Payment Method

Bank to Bank Wire Transfer (T.T) — confirmed by your bank before production starts.

Payment Terms

80% down payment to start production. 20% paid when product is ready for shipment.

Inspection

SGS to confirm quantity at port of lading. Cost to be paid by the buyer.

Delivery Time

Maximum 360 days from the date the 80% advance payment is received by the supplier, or as indicated on the form.

Currency

Invoice submitted currency: US Dollars or Euro only

Supply Payment Duration

80% supply payment will be made within 4–5 working days from the date your quotation invoice is approved, after supply validation is completed. Supply order will be cancelled if validation is not completed within 3 days of invoice approval unless a tangible reason is provided.

Purchase Order

Will be issued immediately after supply validation is completed.

Shipment Condition (Partial Supply)

Partial supply is accepted but cannot be more than 5 or 6 shipments.

Caution Notice

If your quotation invoice is approved, you must complete the Supply Validation, obtain your Purchase Order, and submit your bank details to the paying bank within THREE DAYS from the date of approval. On the event any of these days fall on a weekend or public holiday, the following working day shall replace it.

Why Validation is Mandatory

Supply Validation & Product Registration

The purpose of Supply Validation is to protect consumers and the country against the use of imported products from unknown, uncertified or unauthorised companies — especially for first-time suppliers, foreign companies and non-registered companies in Ghana. Supply Validation legalises the supply order in favour of the supplier or the approved company, according all legal rights and supply privileges to them.

Product Registration is a constitutional mandate under the Public Health Act of 1999, Constitution of the Republic of Ghana. Its purpose is to protect public consumers against the use of imported products from unauthorised, unknown or uncertified suppliers or companies that could endanger public health and the environment.

Supply & Procurement

How GDSP Procures on Your Behalf

Three Accepted Supply Methods

Products Procured Across These Sectors

Donor & Partner Organisations

Ready to Submit Your Quotation?