Supply Requirements
& Procurement Terms

As a supplier, you may have received an email from our accredited agent or directly from GDSP (especially regular or previous suppliers), containing the product names, quantity and specifications. Prepare and submit your offer or quotation invoice to GDSP's email addresses. A supplier can submit their quotation invoice through the local agent, or directly to GDSP's email address, and may copy it to both GDSP and the agent email.

As soon as the supplier's quotation invoice is received, GDSP's Evaluation Team will carry out an Offer Pre-Evaluation Process (OPEP). If the offer or quotation invoice submitted meets their criteria, the team will issue an Acknowledgment Letter, Customer Reference and File Numbers respectively, along with Supply Validation Forms. This signifies that your quotation invoice has been officially received and acknowledged.

Between 12 to 48 hours after the filled Validation Forms are received by the Evaluation Team, they will carry out a Final Assessment Supply Evaluation (FASE) on the filled forms alongside the supplier's quotation invoices. If your invoice does not meet the criteria, a supplier will receive a rejection message stating the reasons why their offer was rejected — and they will be encouraged to try again in the future.

If your quotation invoice receives general acceptance or supply approval, the FASE members will issue an Official Confirmation Supply Approval Letter, informing you that your quotation invoice has been approved and directing the supplier to contact their agent to proceed for Supply Validation and Registration.

At this point, the approved supplier is expected to contact the local agent (who originally contacted them for this supply) by providing the Registration/Validation Cost as stated on the Validation Forms, along with one of their company certificates and their company quotation invoice for the Supply Validation process.

Immediately after Supply Validation is completed by the agent and copies submitted to GDSP, the following will be released to the approved supplier: (a) the Supplier's Purchase Order; (b) Payment Details; (c) the stamped Quotation Invoice. The agent will collect these from the GDSP office and submit them directly to the paying bank. The bank will approve the details and transfer 80% of the supply payment to the supplier's bank account — to enable the supplier to start production. The remaining 20% will be paid before shipment. A transfer slip will be released to the agent to send to the supplier.